Administrative Assistant

Location: Mokena
Posted on: June 23, 2025

Job Description:

Onsite, Contract-to-Hire Administrative Assistant role for local construction company - benefits, 401k, vacation, etc. This Jobot Consulting Job is hosted by: Jennifer Sabo Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $50,000 - $70,000 per year A bit about us: Local, growing industrial construction company Why join us? Stable company Benefits 401k Vacation time Job Details Job Details: We are in search of a dynamic and detail-oriented Consulting Administrative Assistant to join our team in the Construction industry. This role requires the ability to work in a fast-paced environment and manage multiple tasks simultaneously while maintaining a high level of professionalism and attention to detail. The ideal candidate will have a minimum of 2 years of experience in administrative roles, preferably within the construction sector, with a strong background in payroll and multi-state operations. Responsibilities: As a Consulting Administrative Assistant, you will be expected to perform a variety of tasks, including but not limited to: 1. Coordinating and managing administrative tasks to ensure the smooth running of the office. 2. Assisting with the preparation of payroll, ensuring all employees are paid accurately and on time. 3. Managing multi-state operations, including coordinating with different teams and ensuring compliance with local regulations. 4. Assisting with the preparation of reports and presentations for senior management. 5. Coordinating and scheduling meetings, appointments, and travel arrangements for the team. 6. Maintaining and updating company databases and employee records. 7. Providing exceptional customer service to clients and vendors. 8. Assisting with the management of project budgets and timelines. 9. Providing administrative support to the consulting team, such as drafting correspondence, filing, and answering phone calls. 10. Assisting with any other administrative tasks as required. Qualifications: The successful candidate must possess the following qualifications: 1. A minimum of 2 years of experience in an administrative role, preferably within the construction industry. 2. Proficient in payroll processing and familiar with multi-state operations. 3. Exceptional organizational skills and the ability to manage multiple tasks simultaneously. 4. Strong communication skills, both written and verbal. 5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 6. Experience with project management software is a plus. 7. Ability to work in a fast-paced environment and adapt to changing priorities. 8. Strong problem-solving skills and the ability to make decisions under pressure. 9. High level of professionalism and the ability to handle confidential information. 10. A proactive approach to work, with the ability to work independently and as part of a team. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Keywords: , Elgin , Administrative Assistant, Administration, Clerical , Mokena, Illinois