Office Coordinator

Location: Chicago
Posted on: June 23, 2025

Job Description:

A fast-paced and collaborative professional services firm is seeking an Office Coordinator to ensure our Chicago office runs smoothly, efficiently, and with a welcoming atmosphere. This role is ideal for someone who takes pride in organization, anticipates needs, and enjoys being the go-to person for office support. The Role: Maintain and organize shared spaces and supply inventory Track and report administrative spend against budget Coordinate office maintenance and cleaning with building management Support employee onboarding/offboarding, access, and workspace setup Manage guest access and coordinate with building security Prepare snacks, meals, and conference rooms for client visits Assist with setting up trainings, social events, and recruiting interviews Help prepare legal document packets, interview materials, and onboarding kits You: Prior experience in office coordination, admin, hospitality, or operations Highly organized with strong attention to detail and time management Proactive and resourceful-able to anticipate office and team needs Friendly, professional, and comfortable interacting with all levels of staff Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Elgin , Office Coordinator, Administration, Clerical , Chicago, Illinois