Office Administrator- Construction

Company: Fer-Pal Infrastructure
Location: Elgin
Posted on: September 12, 2023

Job Description:

Reporting to the Office Manager in Elgin, Illinois, the Office Administrator undertakes administrative tasks as well as ensuring that the rest of the staff has adequate support to work efficiently. This includes working closely with our accounting and administrative teams by handling daily clerical duties.Job Responsibilities:Manage the front reception and greet visitors.Answer, screen, and forward all incoming calls or inquiries, answer and follow up withall email inquiries.Create labels, schedule couriers (Domestic and International), and ship courierpackagesPurchase Orders, Job reports, QA/QC reports, etc.Maintain meter appointment log.Ordering office/cleaning suppliesQA/QC-related Duties such as: Log in all near misses and incident reports into the tracking sheet and distribute, monitoring required destructive liner samples, data entry and tracking in the Vista Suite, and International ShippingPerform office tasks, such as filing, printing, scanning, and copying.Interact with customers daily, and book appointments accordingly.Source and order all construction site related materials such as aggregates, toilets, bins,pole support, services, and paid duty etc.Keep a record of rental equipment and Vac Truck OrdersReceive packing slips and invoices into Vista - accounting software.Perform other general support/clerical duties and various tasks as required.Maintain the literature shelf.Assist office manager as required.Capabilities and Experience RequiredExperience as an office administrator, office assistant, or relevant role.Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook), and office management software (ERP etc.)Knowledge of Vista Suite would be an assetExceptional organizational and time management skills.Great attention to detail and high level of thoroughness.Excellent written and verbal communication skills.Great Customer Service ExperienceMust have your own vehicleFer-Pal Infrastructure is an entrepreneurial leader in water-main rehabilitation services in North America. With a 30-year award-winning history of ensuring clean and safe water for municipalities in Canada and USA, Fer-Pal continues to grow rapidly as a result of our leading-edge team, innovative technology, and customer excellence.This is an excellent opportunity to join a growing team and earn competitive hourly wages and additional rewards including employer paid health benefits, an RRSP contribution and matching program, overtime and per diems for travel, in-house training, and potential career advancement.Fer-Pal Company Mission:FER-PAL would like to create a long term, sustainable, continuously growing, well managed business.FER-PAL will remain the predominant player in pipe rehabilitation - now and in the future.FER-PAL must create and sustain a culture that prizes safety, family, quality products, workmanship, innovation, high profitability, professionalism, great customer service.While interest from all applicants is appreciated, we regret that we will only be able to contact qualified candidates.Fer-Pal is an equal opportunity and affirmative action employer.To learn more about the Fer-Pal and our employees' experience, please view our YouTube channel athttps://www.youtube.com/channel/UCCffDnkjn26EKAhXmGKoYnw

Keywords: Fer-Pal Infrastructure, Elgin , Office Administrator- Construction, Professions , Elgin, Illinois