Human Resources Assistant - Employee Records
Company: Disability Solutions
Location: Chicago
Posted on: May 6, 2024
Job Description:
DescriptionSALARY$60,339.88POSITION SUMMARYUnder general
supervision, provides administrative support for staff within
assigned division of the Authority's Human Resources (HR)
Department. Applies entry level professional HR skills in assisting
with work processes and performing routine HR tasks and functions
in support of the Employee Records division.QualificationsPRIMARY
RESPONSIBILITIES
- Tasked with the creation and management of Authority issued
identification cards. Responsibilities include:
- Creates and issues Authority identification cards to employees
and eligible retirees.
- Reviews source documents and verifies correct information is
reflected using various computer databases.
- Arranges and coordinates the distribution, return, and
destruction of identification cards.
- Maintains computerized and manual records of cards issued,
replaced, and returned.
- Assists team members by providing administrative support as
directed in the administration of various HR programs and
activities.
- Composes and types letters, memoranda, and other correspondence
related to assigned human resources programs and activities using
the appropriate software for word processing, spreadsheets, and
graphics.
- Prepares a variety of reports including technical reports and
status reports pertaining to HR management programs and
activities.
- Performs a variety of general office support duties including,
but not limited to making copies, maintaining various department
calendars, assisting with various HR events, data entry, database
maintenance, and maintaining office supplies.
- Performs a variety of tasks requiring specialized knowledge
related to area of assignment: Employee Records
- Performs employee records maintenance, creates new employee
files, processes and files employee records, responds to employee
record requests, and prepares files for legal proceedings.
- Prepares and ships files to off-site storage facility according
to filing and storage standards.
- Responds to employment verification requests.
- Performs all tasks associated with onboarding of new employees
which will include but are not limited to:
- Facilitation of onsite pre-employment appointments.
- Coordinating onsite activities as they relate to fingerprinting
and onboarding.
- Provides customer service both in-person and by telephone to
internal and external parties.
- Screens and directs telephone calls for assigned division;
gathers and relays messages for staff.
- Provides answers to questions from employees and the general
public regarding human resources issues and topics.
- Responds to various requests for information on behalf of
division.
- Participates in executing special projects as assigned by
management.
- Produces complex correspondence, reports, and presentations
using software for work processing, spreadsheets, and
graphics.
- Executes project management strategies and functions, and works
closely with other departments, as directed, related to special
projects and initiatives.
- Communicates with Managers regarding project and initiative
progress, expectations, and deadlines.
- Performs related duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position are the following
jobs:Job TitleNoneCHALLENGES
- Keeping abreast of new trends, legislation, and innovations in
the Human Resources field.
- Developing and maintaining effective working relationships with
various levels of Authority and outside contacts.
- Handling information with strict confidentiality and
discretion.EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's degree in Business, Human Resources, or a related
field, plus two (2) years of experience in Human Resources, or an
equivalent combination of education and experience relating to this
position.
- Two (2) years of experience related to area of assignment
preferred.PHYSICAL REQUIREMENTS
- Requires remaining in a stationary position for extended
periods of time and constantly operating a computer and other
office productivity machinery.
- Ability to move up to 25 pounds.
- Lifting, standing, and bending.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- General knowledge of principles, practices, and/or office
procedures of Human Resources.
- General knowledge of modern office practices, including record
keeping and confidentiality, computer software for word processing,
spreadsheets, presentations, and/or statistics.
- Strong written and oral communication skills.
- Good report and presentation writing skills.
- Ability to handle multiple tasks simultaneously.
- Ability to use a variety of computer applications including
applicant tracking systems and Microsoft Office.
- Ability to work with a variety of diverse groups in a tactful
and effective manner.
- Ability to work with sensitive information while maintaining
strict confidentiality.WORKING CONDITIONS
- General office environment.
- Exposure to paper dust.
- Occasional travel to warehouse facility to retrieve
records.EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
- Standard office equipment.
- Personal computer and related software (Word, Excel,
PowerPoint, etc.)Additional DetailsEmployees and/or union members
will be given priority consideration in the hiring process, per the
applicable labor contracts.Final salary will be determined in part
by the qualifications of the selected candidate and may be higher
or lower than target.Applicants, if hired,must comply with CTA's
residency ordinance.CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated
against because of race, color, creed, religion, sex, marital
status, national origin, sexual orientation, ancestry, age,
unfavorable military discharge, disability or any other status
protected by federal, state, or local laws; except where a bona
fide occupational qualification exists We are committed to
providing an inclusive environment for our workforce and supporting
the communities we serve. CTA will make reasonable accommodations
for the known disabilities of otherwise qualified applicants for
employment as well as its employees, unless undue hardship would
result. If you require an accommodation in the application or
hiring process, please contact arc@transitchicago.com prior to the
submission of your application or upon notification of your actual
test date. CTA will work with you to determine if an accommodation
can be provided.During the hiring process, CTA's Human Resources
department will contact candidates with next steps . Failure to
respond to these correspondences in a timely fashion may result in
your application being closed out for non-responsiveness.Please
click link below to review the benefits offered at the
CTA.https://www.transitchicago.com/hrbenefits/
Keywords: Disability Solutions, Elgin , Human Resources Assistant - Employee Records, Human Resources , Chicago, Illinois
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