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HVAC Project Management Document Coordinator

Location: Woodstock
Posted on: November 25, 2022

Job Description:

HVAC Project Management Document CoordinatorWe are looking for an energetic self-starter to be a HVAC Project Management Document Coordinator helping in HVAC project management work by handling a variety of tasks in a fast-paced office. These tasks may vary daily and include the processing and following up on bids and quotes, maintaining entries in computer systems (i.e., purchase orders, letters/proposals written by others etc.), answer phones, downloading, saving/sending computer files and other duties as assigned. The right person should be familiar with construction project management processes, very organized and detailed in maintaining and following up on projects from start to finish. The right person will be personable and self-motivating. Prior experience with construction project management work and documentation is highly desirable. Duties Include:

  • Review contract documents, clarify the scope, and resolve discrepancies.
  • Track progress of assigned jobs to ensure adherence to plans, specifications, construction schedule and to ensure completion of work within target deadlines.
  • Review, generate and manage project documents (RFIs, submittals, bulletins, etc.).
  • Setup, manage, and control project documents and files.
  • Prepare, submit, change orders, and collect/generate required backup documents.
  • Issue notices to clients, vendors, and subcontractors related to contract changes.
  • Create proposals and estimates for customers' approval.
  • Issue purchase orders and subcontracts.
  • Release equipment and material per approved submittals.
  • Schedule dates for equipment/material deliveries, site inspections, equipment startup and commissioning.
  • Adhere and support the organization's safety, observing OSHA and all state-level agency regulations.
  • Identify and secure permits, licenses, and procedures required in place prior to commencement of work.Applicants should have:
    • Strong computer skills, Excel, Word, Adobe are required, and CAD is a plus
    • A high level of attention to detail is critical. Flexibility to learn new systems and processes is key.
    • Adaptable to changing routines and tasks. Strong team worker.
    • Ability to provide a positive and upbeat customer relations presence.
    • Adaptable to changing routines and tasks. Strong team worker.
    • Ability to provide a positive and upbeat customer relations presence.Job Type: Full-time HourlyBenefits:
      • 401(k)
      • Dental insurance
      • Employee discount
      • Health insurance
      • Paid time off
      • Vision insurance Schedule:
        • 8-hour shift
        • Day shift
        • Monday to Friday Work Location: One location

Keywords: JENSEN'S PLUMBING & HEATING, LLC, Elgin , HVAC Project Management Document Coordinator, Executive , Woodstock, Illinois

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