Office Manager

Company: United Dental Partners
Location: Elgin
Posted on: September 1, 2024

Job Description:

*JOB CONTENT / FUNCTION*The Dental Office Manager is responsible for managing the daily operations of a dental office, ensuring that patients receive high-quality dental care in a welcoming and professional environment. This role involves overseeing administrative staff, maintaining financial records, and resolves patient matters and concerns in a general and mutli-specialty office.*Location:*All Family Dental and Braces 795 Summit St Elgin, IL 60120*DUTIES & RESPONSIBILITIES ** Develops/maintains collaborative and professional relationships with all office team members to encourage a team effort in all clinical activities *Collaborate with Providers on nonclinical matters such as scheduling templates, office flow, patient experience, etc. * Trains, supervises, motivates, leads, and works alongside all Front Desk personnel, supporting in Front Desk duties such as monitoring no-shows, scheduling patients, rescheduling patients, answering patient calls, reviewing treatment plans with patients, and collecting payment obligations *Leads and motivates the office to achieve our overall goal to deliver great patient experiences every day * Coordinates trainings and professional development activities for the office *Facilitates office staff meetings to recognize team successes, communicate changes of policies and procedures, have performance discussions, and plan the days and weeks events * Have one-on-one meetings with each team member regularly to set clear expectations on performance *Works with the Chief Marketing Officer to implement marketing strategies fit for the need of the office and community * Maintains inventory of dental supplies, equipment, and medications, and orders new supplies as needed with dental assistants. *Monitors and ensures all systems used in the Office are operating effectively, and are consistently updated/maintained * Develop and implement office policies and procedures to ensure compliance with regulatory requirements and ensure efficient and effective operation of the office. *Ensure that the office is compliant with all federal, state, and local regulations, including HIPAA regulations. * Handle financial tasks, such as managing accounts receivable and payable, preparing financial reports, and managing the office budget. *Maintain accurate and up-to-date patient records, including dental history, medical history, and insurance information. * Takes pride in resolving patient matters and provides feedback to team on any relevant matters *Maintains continued checks on physical properties, equipment, and security to ensure proper working conditions and maximum security * Performs other duties as assigned*JOB CONTENT*Financial Perspective: Overall Office efficiency and effectiveness.Patient Perspective: Self-directed professional with excellent communication skills to successfully work with patients to meet their needs.Internal Perspective: Leads, directs and works with Front Desk and Assistants to ensure a smooth run operation. Works with Providers to ensure their schedules, notes, and support are first class. Works with all team members to build a supportive and collaborative environment.External Perspective: Leads all aspects of UDPs image in the community pride by offering great dental experiences.Risk Perspective: Takes responsibility to monitor and manage risk according to the guidelines set by all applicable federal, state, and local laws and regulations.Learning & Growth Perspective: Evaluates subordinate performance on a constant basis, and provides counselling and guidance as needed. Passionate about training team members to offer excellent support to patients. Identifies high performers to Regional Operations Manager as a tie into the promotion process.*Compensation Package and Benefits*We empower and support our people to achieve their maximum potential in the office and in their daily lives. As a team member, youll enjoy:* Compensation that is competitive in our market and is commensurate with experience.* Comprehensive Medical plans, with varying costs and coverage, for individuals and families. UDP pays on average 66% of the premium!* Dental Insurance with Orthodontia benefits and Vision Insurance.* Plus! Deep discounts on dental care in one of our offices, and the option to extend the benefit to your family or friends.* Disability, Accident Coverage, and Life Insurance benefits for all eligible employees.* 401(k) plan with generous company matching contributions.* Pretax Flexible Spending Accounts for qualified medical expenses.* Employee Assistance Program (EAP) which provides free and confidential help for mental health, financial issues, or other personal matters.* Commuter Benefits for select positions.* Supportive Paid Time Off and Holiday programs.#UDP123Job Type: Full-timePay: Up to $60,000.00 per yearBenefits:* 401(k)* 401(k) matching* Dental insurance* Employee assistance program* Employee discount* Flexible spending account* Health insurance* Life insurance* Paid time off* Professional development assistance* Retirement plan* Vision insuranceSchedule:* 8 hour shift* Monday to Friday* Weekends as neededApplication Question(s):* What is your management style?* What is the largest team you've managed? How many people?Experience:* Dental office: 3 years (Required)* Open Dental software: 1 year (Preferred)* Management: 2 years (Required)* Orthodontic: 1 year (Preferred)* Oral surgery: 1 year (Preferred)Language:* Spanish (Required)Work Location: In personby Jobble

Keywords: United Dental Partners, Elgin , Office Manager, Administration, Clerical , Elgin, Illinois