Company: SYCAMORE PRECISION INC
Posted on: November 26, 2022
Performs professional office work in the areas of processing
customer orders, shipping, accounts receivable duties and clerical
duties. Essential Functions: Answer phones and be the initial point
of contact for guests and visitors. Process all Accounts Receivable
and distribute to customers via email and other channels as
necessary. Process shipping paperwork, including creating labels
and barcodes required by the customer. Coordinate logistic needs
for customer and vendor shipments, including contacting freight
companies to arrange pick up and track deliveries as necessary.
Navigate various customer shipping systems as necessary to ensure
compliance with customer billing requirements. Communicate directly
with customers as required for shipping and/or other information
Set up and maintain all customer job files. Coordinate and work
closely with all internal department leads to ensure all shipments
are processed in a timely and accurate manner. Coordinate and work
closely with the shipping/receiving staff to assist with shipments,
including labeling shipments as necessary and ensuring accuracy of
delivery. Distribute customer purchase orders to appropriate SPM
employees. Maintain job files with appropriate related documents.
Purchase factory or office supplies as needed, including processing
purchase orders and contacting appropriate vendors through various
channels. Contact and coordinate with appropriate equipment service
vendors. Assist in verifying purchase orders with Accounts Payable
and/or statement for accuracy. Organize and enter all shop job
sheets in database. Perform all filing duties as necessary. Assist
with company events as necessary. Maintain or create spreadsheets
as required by Top Management or Office Manager. Other job duties
and special projects as assigned by Office Manager and Top
Management. Job Specifications Prior office experience preferred.
Considerable knowledge of computers and office equipment desirable
Computer programs skills include Microsoft Word, Excel, Access and
Outlook, as well as Quickbooks, preferred but not required.
Experience with purchase order databases is helpful, but not
required. Must be able to sit and/or stand for up to 8 hours a day
and move frequently through the office and shop environment.
Ability to communicate professionally, clearly and accurately
through all levels of organization including Top management through
customers and vendors.Job Type: Full-timePay: $16.00 - $18.00 per
hourBenefits: Dental insurance Health insurance Life insurance Paid
time offSchedule: 8 hour shift Day shift Monday to FridayEducation:
High school or equivalent (Required)Experience: Administrative
Assistant: 1 year (Preferred) Quickbooks: 1 year (Required)Work
Location: One location
Keywords: SYCAMORE PRECISION INC, Elgin , Administrative Assistant, Administration, Clerical , Genoa, Illinois
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