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Administrative Assistant

Location: Genoa
Posted on: November 26, 2022

Job Description:

Performs professional office work in the areas of processing customer orders, shipping, accounts receivable duties and clerical duties. Essential Functions: Answer phones and be the initial point of contact for guests and visitors. Process all Accounts Receivable and distribute to customers via email and other channels as necessary. Process shipping paperwork, including creating labels and barcodes required by the customer. Coordinate logistic needs for customer and vendor shipments, including contacting freight companies to arrange pick up and track deliveries as necessary. Navigate various customer shipping systems as necessary to ensure compliance with customer billing requirements. Communicate directly with customers as required for shipping and/or other information Set up and maintain all customer job files. Coordinate and work closely with all internal department leads to ensure all shipments are processed in a timely and accurate manner. Coordinate and work closely with the shipping/receiving staff to assist with shipments, including labeling shipments as necessary and ensuring accuracy of delivery. Distribute customer purchase orders to appropriate SPM employees. Maintain job files with appropriate related documents. Purchase factory or office supplies as needed, including processing purchase orders and contacting appropriate vendors through various channels. Contact and coordinate with appropriate equipment service vendors. Assist in verifying purchase orders with Accounts Payable and/or statement for accuracy. Organize and enter all shop job sheets in database. Perform all filing duties as necessary. Assist with company events as necessary. Maintain or create spreadsheets as required by Top Management or Office Manager. Other job duties and special projects as assigned by Office Manager and Top Management. Job Specifications Prior office experience preferred. Considerable knowledge of computers and office equipment desirable Computer programs skills include Microsoft Word, Excel, Access and Outlook, as well as Quickbooks, preferred but not required. Experience with purchase order databases is helpful, but not required. Must be able to sit and/or stand for up to 8 hours a day and move frequently through the office and shop environment. Ability to communicate professionally, clearly and accurately through all levels of organization including Top management through customers and vendors.Job Type: Full-timePay: $16.00 - $18.00 per hourBenefits: Dental insurance Health insurance Life insurance Paid time offSchedule: 8 hour shift Day shift Monday to FridayEducation: High school or equivalent (Required)Experience: Administrative Assistant: 1 year (Preferred) Quickbooks: 1 year (Required)Work Location: One location

Keywords: SYCAMORE PRECISION INC, Elgin , Administrative Assistant, Administration, Clerical , Genoa, Illinois

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