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Administrative Assistant

Company: Fox Valley Christian Action
Location: Saint Charles
Posted on: May 14, 2022

Job Description:

Job Description Job Title: Administrative Assistant and Receptionist Brief Description: This part-time position is responsible for providing administrative support to the Development Coordinator to organize and implement donor communication and event coordination. It is 20 hours per week with a minimum of 3 mornings per week on-site. This person will be comfortable working with a high degree of attention to detail maintaining the donor database and mailing lists. Possess excellent communication skills able to create and organize electronic communication and files in Microsoft Office, Google Docs, able to do basic graphic design for newsletter and social media posts. Quickly learn technology/communication platforms and find ways to improve efficiencies of the tasks. Fox Valley Christian Action partners with the local church in discipling people in the under-resourced communities of the Fox River Valley into a life-transforming relationship with Jesus Christ Since 1977 FVCA has served children and families in low-income communities in Elgin, Carpentersville, and Aurora. We have an 85 acre Christian camp and conference center where we provide a completely free overnight summer camp and weekly after-school programs for children and teenagers from our local communities. As our children become teenagers we also provide opportunities for them to explore future college and career opportunities; to create a vision and a plan for their future. We partner with the local church in our ministry because we believe that it is God---s design for all believers to be discipled in the context of a local church. FVCA provides all of our programs at no-cost to our community youth. We are 80% donor funded, primarily through local donors. As a local, ---grass roots--- organization we are committed to personal care and nurturing of our donors. Our annual support is raised through a combination of donor events, print and electronic donor appeals, and individual contacts. Position Responsibilities: Fundraising Communication Maintains files of stories and media releases to be used in publications Maintains electronic files of ministry photos to be used in publications Assists in the production of quarterly fundraising appeals; Coordinates writers, editor, graphic artist, printing, and mailing house Responsible for producing electronic communications: email, SM posts, website updates Compiles reports for fundraising needs Provides Database Support Continual maintenance of donor database through updating and reviewing complete donor information, including donor email lists Responsible to provide correct donor information for printed and electronic mailings and other donor contact functions Provides support for development events (Annual Gala, Golf Outing, Sporting Clays Tournament) Provides logistical support with outside agencies for each event (venues, caterer, etc.) Assists in communications as needed for events (i.e. recruiting mailings, invitations, coordination with printers & graphic artists.) Assists in communication with volunteers for each event. Makes phone calls / sends emails to establish meetings, confirm information, respond to inquiries, etc. Manages guest lists, registration, seating, for annual events. Manages project files and maintains a well-organized paper and electronic file to ensure proper documentation during and after each event. Provides general administrative support for the organization Greets and welcomes guests at the FVCA Office Handles incoming and outgoing mail, shipping, etc. Assists staff by making copies, filing, processing mailings, etc. Available to help with other administrative tasks / projects as needed. Qualifications: Passionate Christ-follower with a heart for serving kids and families in under-resourced communities Reliable, resourceful, self-motivated, team oriented Likes to take care of people (donors, volunteers, staff team members) Highly organized and administratively skilled; Takes notes, manages calendars and timelines, keeps lists, follows-up on details Confident using computers and technology; proficient in Microsoft Office Suite and Google Docs database experience experience with Mailchimp or other mass emailing platforms confident in using social media ability to learn new software programs quickly Willing to serve 20 hours / week at FVCA and 3-4 annual fundraising events on evenings and weekends Not required but helpful advantages: Basic design skills with software such as Windows Publisher or Canva Basic skills in website editing Prior non-profit and / or fundraising experience

Keywords: Fox Valley Christian Action, Elgin , Administrative Assistant, Administration, Clerical , Saint Charles, Illinois

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